Demand letter template: turns your evidence into action

Intent & Core Message: Give DIY’ers, job-seekers, and side-hustlers a precise, repeatable demand letter template to enforce their rights under the TCPA—paired with the Free Call Bounty Ebook and App for logs, checklists, and certified-mail tracking. No other “make money with your phone” methods are offered.

When spam calls are draining your time—and breaking rules—the most effective response isn’t an argument, it’s a professional demand letter. This single document converts scattered screenshots and voicemails into a calm, verifiable notice that companies must take seriously. You’re not threatening; you’re presenting facts, requesting a specific resolution, and setting a clear deadline. This guide shows you the exact structure to follow, how to attach (or reference) evidence, and how to send your letter by certified mail so your timeline is airtight. The Free Call Bounty Ebook and App supplies the checklists, logs, and prompts so you don’t miss a step.

What a demand letter is—and why it works

A TCPA demand letter is a short, factual document that:

States what happened (dates, times, nature of calls/texts).
Identifies the problem (e.g., autodialed/prerecorded, no consent, ignored opt-out).
Shows you have proof (screenshots, audio/voicemail, transcripts, read logs).
Requests a resolution by a date certain.
Reserves your rights if they don’t resolve.

Why this works: companies respond to organized, documented notices with proof of delivery. Your job isn’t to sound like a lawyer—it’s to sound clear and credible.

When to send the demand

Send your letter once your case is coherent, not perfect:

You have multiple events logged (or one strong event with clear facts).
Evidence is filed: screenshots, voicemails (and recordings where legal), and transcripts.
You know (or reasonably identified) the legal entity and mailing address.

If the caller is still “Unknown,” keep logging until you can identify the entity. The Free Call Bounty App lets you tag “Unknown – Pending ID,” then update later.

Anatomy of a strong demand letter (the must-include list)

Your information (name, address, email, phone).
Company legal name and mailing address (not just a brand nickname).
Subject line (short and descriptive).
Factual summary (dates/times; autodial/prerecorded characteristics; lack of consent; ignored opt-out).
Evidence list (what exists and how it’s labeled).
Requested resolution (what you expect, by when).
Response deadline (a specific calendar date).
Reservation of rights (you may pursue other remedies if unresolved).
Attachments or index (either attach key exhibits or reference them with a numbered index).

Keep paragraphs short, use bullet lists for dates/evidence, and avoid emotional language.

Style rules that build credibility

Be brief. One to two pages is plenty.
Be neutral. Facts only; no insults or threats.
Be precise. Name files consistently (e.g., Entity_2025-10-31_CallLog.png).
Be consistent. Match details across letter, logs, and filenames.
Be date-specific. Use exact dates for events and your response deadline.

The template (copy, paste, personalize)

Replace bracketed items with your details. Keep formatting simple. If you print, use a readable serif font and 1″ margins. If you send as a PDF, embed fonts.

[Your Full Name]
[Street Address]
[City, State ZIP]
[Email] | [Phone]

Date: [Month Day, Year]

Via Certified Mail [and Email, if you also email the PDF]
Tracking No.: [USPS Certified Tracking #]

To:
[Company Legal Name]
[Department, if any (Legal/Compliance)]
[Street Address or PO Box]
[City, State ZIP]

Subject: Notice of TCPA Violations Regarding Calls/Text Messages to [Your Number]

Dear [Company Legal Name] Team,

I am writing to notify you of unlawful telemarketing communications to my cellular number [your number]. The contacts described below occurred without my prior express consent and/or continued after I requested that you stop. Several contacts appear to have been placed using an autodialer and/or prerecorded voice.

Contact Summary (Dates/Times & Nature of Contact)

[MM/DD/YYYY, HH:MM AM/PM ET] — [Call/Text]; [prerecorded voice/autodial indicators]; [brief pitch summary].
[MM/DD/YYYY, HH:MM AM/PM ET] — [Call/Text]; [prerecorded voice/autodial indicators]; [opt-out requested on this date, if applicable].
[MM/DD/YYYY, HH:MM AM/PM ET] — [Call/Text]; [continued contact after opt-out], etc.

Evidence on File (Available for Review / Attached as Noted)

Screenshots: recent call log and individual call entries (e.g., Entity_2025-10-31_CallLog.png).
Audio/Transcripts: voicemail recordings and transcripts (e.g., Entity_2025-10-31_Voicemail.m4a).
Email/Read Receipts (if used): confirmation of email notice opens (e.g., Entity_2025-10-31_EmailOpenLog.pdf).
Certified Mail: this notice’s tracking number and delivery confirmation will be retained.

Requested Resolution
Please:

Cease all calls and texts to my number [your number];
Confirm in writing that my number has been placed on your do-not-call list; and
Resolve this matter regarding the above contacts by [deadline date].

If I do not receive a satisfactory response by the date above, I will consider available remedies. Nothing in this letter waives any rights or claims.

Sincerely,
[Your Full Name]

Enclosures/References (optional)

Exhibit A — Evidence Index
Exhibit B — [Key Screenshot]
Exhibit C — [Voicemail Transcript], etc.

How to prepare your exhibits (and when to reference rather than attach)

You have two options:

Attachment-light approach (common):

Attach just the letter.
Include an Evidence Index listing what you hold and how it’s named.
Offer to provide exhibits upon request.
Pros: shorter packet; easy to repeat.
Cons: the recipient requests files later (which is fine—you’re organized).

Attachment-in-full approach:

Attach the letter plus key exhibits (not every single item).
Include an Evidence Index so the reader sees the full scope.
Pros: shows strength upfront.
Cons: packet is heavier and takes longer to assemble.

Choose the one you can run every time. The Free Call Bounty Ebook and App includes both examples and a ready-to-fill Evidence Index.

Filing and naming: the system that never breaks

Create one master folder per entity:

/Screenshots — call log, texts, transcript images
/Audio — voicemails and (where lawful) call recordings
/Letters — drafts and final PDFs (e.g., Entity_2025-10-31_Demand.pdf)
/Tracking — envelope photo/scan, certified receipt, delivery confirmation, email open logs, email thread PDF
/Notes — your running timeline

Mirror these in the app’s case log. Consistent filenames make your letter’s Evidence Index and any later export effortless.

Certified mail + (optional) email: sending the letter the right way

Certified mail is primary (proof of delivery). To send:

Verify the legal entity and correct address.
Print and sign your letter (or sign digitally).
Photo/scan the addressed envelope and save it to /Tracking.
Send Certified Mail (optional: Return Receipt for a signature).
Record the tracking number in the app and set your deadline reminder.
When delivered, screenshot the delivery confirmation; save to /Tracking.

Email with read receipts is supplemental. Attach the same PDF you mailed; keep the email copy to three short paragraphs. Export the open log and the entire thread as PDFs and file both in /Tracking.

Common mistakes (and easy fixes)

Mistake: Emotional or threatening language.
Fix: Neutral, factual tone. Let the evidence speak.
Mistake: No certified mail—email only.
Fix: Always send certified and use email tracking as support.
Mistake: Sloppy filenames that don’t match the letter.
Fix: Use Entity_YYYY-MM-DD_Descriptor.ext consistently.
Mistake: Missing a date-specific deadline.
Fix: Put the exact calendar date in the letter and in your reminders.
Mistake: Mailing to a brand name, not the legal entity.
Fix: Confirm the registered legal name and notice address before printing.

Mini-FAQ: demand letters for TCPA enforcement

How long should my deadline be?
Common windows are 14–21 days from delivery. Use a concrete date and track it in your case log.

Do I have to attach every single exhibit?
No. Many senders reference an Evidence Index and attach on request. Just ensure the Index is complete and filenames match your archive.

Can I send one letter covering many calls?
Yes. Group calls from the same entity. Use bullet lists with dates/times to keep it readable.

What if they reply by phone?
Keep it brief. After the call, send a short email summary to the same thread so your record stays written. File the thread PDF.

What if my first letter bounces or forwards?
Re-mail to the corrected address with a new tracking number. Log why you re-mailed and keep both receipts in /Tracking.

A 30-minute demand-letter routine you can reuse

Before drafting (10 min)

Review your case log; confirm dates/times are complete.
Verify the legal entity and address.
Decide attachment-light or attachment-in-full.

Draft & finalize (10–15 min)

Paste the template; insert facts.
Build the Evidence Index (and attach key exhibits if using that approach).
Export as PDF with date in filename.

Send & log (5–10 min)

Mail certified; record tracking in the app.
(Optional) Email the PDF with read tracking; export the open log and save the thread as a PDF.

Small, consistent steps make the process repeatable—and persuasive.

How the Free Call Bounty Ebook and App fits (only what helps)

This is the only product referenced because it collapses everything you need into one workflow:

122-page Ebook translating TCPA rules into checklists and real-world steps.
In-app case logs to keep dates, times, and artifacts organized.
Fill-in demand letter template (like the one above) so your notice is always professional and complete.
Certified-mail walkthrough with prompts to capture receipts and delivery confirmations.
Email language & archiving steps so open logs and thread PDFs are saved properly.

No gimmicks—just structure that converts patience and proof into progress.

Conclusion

A strong demand letter is your turning point: it converts messy call history into a calm request with a clock on it. Keep it short, factual, and consistent with your evidence. Send it by certified mail, track delivery, and maintain a tidy record of every response. With the Free Call Bounty Ebook and App, you’ll have the template, checklists, and logging system to run this process the same way every time—so your effort builds leverage instead of stress.

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